INVITATION TO TENDER: Procurement Of Supplies To Enhance Plant Nutrition/Good Husbandry Practices

 

GOVERNMENT OF THE COMMONWEALTH OF DOMINICA

MINISTRY OF FINANCE

Office of the National Authorising Officer/EDF

25^th August 2014.

 

Dear Sirs,

SUBJECT: BANANA ACCOMPANYING MEASURES – MANAGEMENT OF BLACK SIGATOKA DISEASE

PUBLICATION REFERENCE : EuropeAid /135082/D/SUP/DM

INVITATION TO TENDER FOR PROCUREMENT OF SUPPLIES TO ENHANCE PLANT NUTRITION/GOOD HUSBANDRY PRACTICES

This is an invitation to tender for the above mentioned supply contract. Please find enclosed the following documents, which constitute the tender dossier:

A. Instructions to tenderers

 

B. Draft contract and special conditions, including annexes          

− Draft contract

 − Special conditions

-Annex i: General conditions

-Annex ii +iii: technical specifications + technical offer (to be tailored to the specific project)

−Annex iv: Budget breakdown (model financial offer)

−Annex v: Forms

 

C. Further information

− Administrative compliance grid

−Evaluation grid

 

D.

Tender form for a supply contract

 

FOr full information about procurement procedures please consult the Practical Guide and its annexes, which can be downloaded from the following web page:

http://ec.europa.eu/europeaid/prag/document.do?locale=en

We look forward to receiving your tender and the accompanying tender guarantee before the submission deadline at the address specified in the documents.

Sincerely,

CARLEEN ROBERTS

NATIONAL AUTHORISING

OFFICER/EDF

Tel: 1-767 (448 -2424/5512 / 448 -2401 ext.3306

Mobile: 1 (767) 275-4484

Fax: 1-767-449-9443

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: www.nao.dm

3^rd Floor, Financial Centre

P.O Box 1102

Kennedy Avenue

Roseau

Commonwealth of Dominica

West Indies

 

 

A.

INSTRUCTIONS TO TENDERERS

PUBLICATION REF.: EuropeAid/135082/D/SUP/DM

By submitting a tender, tenderers fully and unreservedly accept the special and general conditions governing the contract as the sole basis of this tendering procedure, whatever their own conditions of sale may be, which they hereby waive. Tenderers are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this tender dossier. Failure to submit a tender containing all the required information and documentation within the deadline specified will lead to the rejection of the tender. No account can be taken of any remarks in the tender relating to the tender dossier; remarks may result in the immediate rejection of the tender without further evaluation.

These Instructions set out the rules for the submission, selection and implementation of contracts financed under this call for tenders, in conformity with the Practical Guide (available on the Internet at:

http://ec.europa.eu/europeaid/work/procedures/index_en.htm).

1 Supplies to be provided

1.1

The subject of the contract is the supply, delivery, unloading by the Contractor of the following good to enhance plant nutrition/good husbandry practises: Procurement of Supplies to enhance plant Nutrition/good husbandry practices

•810 litres; Propiconazole

•1700 kg; Dithiocarbamate

•1000 litres (200 boxes) ; Fenpropimorph

•500 litres; Pyrimethanil

•2500 gallons; Oxamyltothe

 

Government of the Commonwealth of Dominica,

Division of Agriculture, Botanic Gardens Roseau, Commonwealth of Dominica, delivered duty paid (DDP) within 60 day from the signature of the contract.

 

1.2

The supplies must comply fully with the technical specifications set out in the tender dossier (technical annex) and conform in all respects with the drawings, quantities, models, samples, measurements and other instructions.

 

1.3

 Tenderers are not authorised to tender for a variant solution in addition to the present tender.

 

2. Timetable

	DATE	TIME*
Clarification meeting / site visit (if any)	Not applicable	Not applicable
Deadline for requesting clarifications from the Contracting Authority	12th September 2014, 3 pm
Last date on which clarifications are issued by the Contracting Authority	19th September 2014	3 pm
Deadline for submission of tenders	1st October 2014 12 pm
Tender opening session	1st October 2014	2:30 pm
Notification of award to the successful tenderer	13th October 2014
Signature of the contract	27th October 2014

 

*All times are in the time zone of the country of the Contracting Authority

³ Provisional date

*All times are in the time zone of the country of the Contracting Authority Provisional date

3. Participation

3.1

Participation is open to all legal persons [participating either individually or in a grouping (consortium) of tenderers which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in one or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

3.2

These terms refer to all nationals of the above states and to all legal entities, companies or partnerships established in the above states. For the purposes of proving compliance with this rule, tenderers being legal persons, must present the documents required under that country’s law. In case of doubt, the Contracting Authority may ask the tenderer to provide evidence demonstrating actual compliance with the "establishment" criteria. For this purpose, legal person have to demonstrate that their legal person is formed under the law of an eligible State and that its realseat is within an eligible State. "Real seat" Must be understood as the place where its managing board and its central administration are located or its principal place of business.

3.3

 These rules apply to:

a) tenderers

b) members of a consortium

c) any subcontractors.

3.4

Natural persons, companies or undertakings falling into one of the situations set out in section 2.3.3 of the Practical Guide are excluded from participation in and the award of contracts. Tenderers must provide declarations that they are not in any of these exclusion situations. The declarations must cover all the members of a joint venture/consortium. Tenderers who make false declarations may also incur financial penalties and exclusion in accordance with section 2.3.4 of the Practical Guide.

The exclusion situations referred to above also apply to subcontractors. When requested by the Contracting Authority, tenderers/contractors must submit declarations from the intended subcontractors that they are not in any of the exclusion situations. In cases of doubt over declarations, the Contracting Authority will request documentary evidence that subcontractors are not in a situation that excludes them.

Instructions to tenderers

3.5

To be eligible to take part in this tender procedure, tenderers must prove to the satisfaction of the Contracting Authority that they comply with the necessary legal, technical and financial requirements and have the means to carry out the contract effectively.

3.6

Where tenders include subcontracting, it is recommended that the contractual arrangements between tenderers and their subcontractors include mediation, according to national and international practices, as a method of dispute resolution.

4. Origin

4.1

Unless otherwise provided in the contract, all goods purchased under the contract must originate in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme specified in clause 3.1 above. For these purposes, ‘origin’means the place where the goods are mined, grown, produced or manufactured and/or from which services are provided. The origin of the goods must be determined according to the relevant international agreements (notably WTO agreements), which are reflected in EU legislation on rules of origin for customs purposes: the Customs Code (Council Regulation (EEC) No 2913/92) in particular its Articles 22 to 246 thereof, and the Code's implementing provisions (Commission Regulation (EEC) No 2454/93. [

Tenderers must provide an undertaking signed by their representative certifying compliance with this requirement. For more details, see point 2.3.1 Practical Guide.

4.2

When submitting tenders, tenderers must state expressly that all the goods meet the requirements concerning origin and must state the countries of origin. They may be asked to provide additional information in this connection.

5. Type of contract

Unit price

6. Currency

Tenders must be presented in Euro Currency

7. Lots

This tender is not divided into lots.

8. Period of validity

8.1

Tenderers will be bound by their tenders for a period of 90 days from the deadline for the submission of tenders.

8.2

In exceptional cases and prior to the expiry of the original tender validity period, the Contracting Authority may ask tenderers in writing to extend this period by 40 days. Such requests and the responses to them must be made in writing. Tenderers that agree to do so will not be permitted to modify their tenders and they are bound to extend the validity of their tender guarantees for the revised period of validity of the tender. If they refuse, without forfeiture of their tender guarantees, their participation in the tender procedure will be terminated.

8.3

The successful tenderer will be bound by its tender for a further period of 60 days. The further period is added to the validity period of the tender irrespective of the date of notification.